Purpose
Providing personal data is necessary for participation in the recruitment process of VIRO Beheer B.V. with its address: Demmersweg 76, 7556 BN Hengelo, The Netherlands (“VIRO”) and its subsidiaries (together: “VIRO Group”).This Privacy policy explains how VIRO collect, use, store, and protect personal data during the recruitment and selection process. It applies to all individuals applying for employment, secondment, or freelance assignments at VIRO Group.
Data Controller
VIRO acts as the data controller for the processing of your personal data. VIRO determines the purposes and means of the processing of personal data within the recruitment and selection process. This includes deciding which personal data is collected, how it is used, how long it is retained, and with whom it is shared. Your personal data will only be shared by VIRO with the VIRO Group company offering the relevant job position and the respective (line- and HR-) managers and recruiters responsible for making a hiring decision. In case you apply for an open position we may share your personal data to the companies of VIRO Group.
Data processors
Personal data may be shared with authorised data processors acting on behalf of VIRO. All processors act exclusively under the authority of VIRO as data controller. VIRO ensures that appropriate data processing agreements are in place with all processors. These processors include IT service providers, who support and maintain the systems and platforms used to facilitate the recruitment process, including applicant tracking systems and related infrastructure.
Categories of involved Personal Data
During the recruitment and selection process, VIRO may process the following categories of personal data:
- Identification data (name, date of birth, gender);
- Contact details (address, email address, phone number);
- Application data (CV, motivation letter, educational background, work experience);
- Information provided during interviews or assessments;
- Correspondence related to your application.
We do not collect special categories of personal data unless required by law or where you have explicitly provided such information.
Purposes and Legal Basis for Processing
We process personal data for the following purposes:
1. Recruitment and Selection: To assess the suitability of a candidate for a position and manage the recruitment process.
2. Preparation of an Employment or Service Agreement: To prepare and set-up a contract based on the performance of a contract.
3. Talent Pool: To retain your data for future vacancies where relevant based on requested personal consent.
Retention period
VIRO retains personal data as follows:
1. Up to 4 weeks after completion of the recruitment process if no employment or assignment is established.
2. Up to 12 months with your explicit personal consent, to consider you for future opportunities and put into the talent pool.
Personal data will be deleted earlier if you withdraw your consent or exercise your right to erasure, unless legal obligations require otherwise.
Personal rights
Under the GDPR, you have the following rights regarding your personal data:
1. Right of access – to obtain confirmation and access to your data;
2. Right to rectification – to correct inaccurate or incomplete data;
3. Right to erasure – to request deletion of your data;
4. Right to restriction – to limit the processing of your data;
5. Right to data portability – to receive your data in a structured format;
6. Right to object – to object to processing based on legitimate interest;
7. Right to withdraw consent – at any time where processing is based on consent;
To exercise your rights, please contact: [email protected]
VIRO will always use best efforts to address and settle any requests or complaints you bring to its attention. Besides contacting VIRO, you always have the right to approach the competent data protection authority with your request or complaint. The data protection authority competent for VIRO is the Dutch Data Protection Authority.
Data security
VIRO implements appropriate technical and organisational measures to safeguard personal data, including:
- Access controls and authentication measures;
- Secure storage and transmission of data;
- Data retention and protection;
- Regular auditing and improvement of data protection.
Questions, requests and complaints
If you have any questions or concerns about the processing of your personal data, you may contact:
Email: [email protected]
Address: Demmersweg 76, 7556 BN Hengelo, The Netherlands
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